VOCABULARY
TOEIC Meetings Vocabulary
40 essential TOEIC vocabulary words for the Meetings category, each with a definition and an example sentence. These words appear frequently in Parts 3, 4, and 7.
Category: Meetings40 Key Terms
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Mastering Meetings vocabulary is crucial because these themes span across multiple parts of the test. Recognizing the context immediately improves both your listening and reading speed.
Key Terms
| Word | Meaning | Example | Level |
|---|---|---|---|
| agenda | A list of items to be discussed at a meeting | The first item on the agenda is the budget. | Easy |
| minutes | A written record of what happened at a meeting | Could you take the minutes for today's meeting? | Medium |
| adjourn | To end a meeting, intending to continue it later | We will adjourn the meeting until tomorrow. | Hard |
| attendee | A person present at an event | All attendees receive a copy of the slides. | Easy |
| convene | To bring people together for a formal meeting | The committee convenes on the first Monday of each month. | Hard |
| chair | The person who leads a meeting | Mr. Okada will chair this week's review. | Medium |
| quorum | The minimum number of people needed to make decisions | Without a quorum, no vote can be held. | Hard |
| postpone | To move an event to a later time | The meeting was postponed until Friday. | Easy |
| reschedule | To arrange a new time for something | Can we reschedule the call to Wednesday? | Easy |
| conference | A large formal meeting for discussion | The annual conference draws two thousand delegates. | Easy |
| keynote | The main speech at a conference | The keynote begins at nine sharp. | Medium |
| presentation | A talk given to an audience about a topic | Her presentation covered the quarterly figures. | Easy |
| handout | Printed material given to an audience | Take a handout from the table by the door. | Easy |
| brief | To give someone essential information in advance | The manager briefed the team before the client arrived. | Medium |
| consensus | General agreement among a group | The group reached a consensus after an hour. | Hard |
| proposal | A formal plan put forward for consideration | The proposal was approved unanimously. | Easy |
| motion | A formal proposal put to a vote | The motion passed by a narrow margin. | Hard |
| abstain | To choose not to vote | Two members abstained from the vote. | Hard |
| unanimous | Agreed by everyone involved | The decision was unanimous. | Medium |
| facilitator | A person who helps a group discussion run smoothly | An outside facilitator ran the planning session. | Hard |
| venue | The place where an event is held | The venue seats three hundred people. | Medium |
| RSVP | To reply to an invitation | Please RSVP by Friday so we can order catering. | Easy |
| delegate | A person who represents others at a meeting | Each branch sends two delegates. | Medium |
| recap | A short summary of what was said | Let me give a quick recap of last week's decisions. | Medium |
| action item | A specific task assigned during a meeting | Each action item has an owner and a due date. | Medium |
| follow-up | A further action taken after a first one | I'll send a follow-up email with the details. | Easy |
| teleconference | A meeting held by telephone or video | The teleconference connects four offices. | Medium |
| moderate | To guide a discussion or panel | She moderated the panel on trade policy. | Medium |
| objection | A statement of disagreement or opposition | There were no objections to the revised schedule. | Medium |
| adjournment | The act of ending a meeting | The adjournment was called at four o'clock. | Hard |
| itinerary | A detailed plan for a trip or event | Your itinerary includes a factory tour. | Medium |
| punctual | Arriving or happening at the agreed time | Please be punctual; the session starts promptly. | Medium |
| in attendance | Present at an event | Twelve managers were in attendance. | Medium |
| circulate | To pass information around to a group | Please circulate the draft before Monday. | Medium |
| clarify | To make something easier to understand | Could you clarify the second point? | Easy |
| adhere to | To follow a rule or plan closely | We must adhere to the agreed timeline. | Hard |
| preliminary | Coming before the main part of something | These are preliminary figures only. | Hard |
| session | A period of time used for a specific activity | The afternoon session focuses on training. | Easy |
| attendance sheet | A form where participants record their presence | Sign the attendance sheet on your way in. | Easy |
| breakout | A small group session split from a larger meeting | Breakout groups will report back at three. | Hard |
Frequently asked questions
Why is Meetings vocabulary important for TOEIC?
A significant portion of TOEIC test questions are set in Meetings contexts. Knowing these terms allows you to understand the situation immediately without guessing.
What is the best way to study these words?
Study the words within their example sentences rather than in isolation, and pay attention to their collocations — the words that frequently appear alongside them.
How long does it take to learn these 40 words?
At 10 words per day, one pass through this list takes about 4 days. Reviewing the same words the next day and again a week later is what makes them stick.
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